{"id":7706,"date":"2022-12-15T11:22:09","date_gmt":"2022-12-15T16:22:09","guid":{"rendered":"https:\/\/www.4kcc.com\/blog\/?p=7706"},"modified":"2022-12-15T11:24:30","modified_gmt":"2022-12-15T16:24:30","slug":"share-a-microsoft-office-file-for-comment-and-review","status":"publish","type":"post","link":"https:\/\/www.4kcc.com\/blog\/2022\/12\/15\/share-a-microsoft-office-file-for-comment-and-review\/","title":{"rendered":"Share A Microsoft Office File For Comment And Review"},"content":{"rendered":"<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"443\" height=\"272\" src=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/office_share-1.jpg\" alt=\"Screenshot of the Microsoft Office Share button\" class=\"wp-image-7708\" srcset=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/office_share-1.jpg 443w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/office_share-1-300x184.jpg 300w\" sizes=\"auto, (max-width: 443px) 100vw, 443px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"has-black-color has-text-color\">Did you know that you can share a Microsoft Office file for comment and review? Yes, in Microsoft Word, Excel, and PowerPoint, you can share a file for others to review. Let&#8217;s have a look at how this works.  <\/p>\n\n\n\n<h3 class=\"has-black-color has-text-color wp-block-heading\" id=\"h-sharing-via-onedrive\">Sharing Via OneDrive<\/h3>\n\n\n\n<p class=\"has-black-color has-text-color\">If you have a Microsoft account, you have access to the cloud file-sharing service, OneDrive.  If you have a subscription to <strong><a href=\"https:\/\/click.linksynergy.com\/fs-bin\/click?id=9hrHeXh3dys&amp;offerid=780591.10002357&amp;subid=0&amp;type=4\" target=\"_blank\" rel=\"noreferrer noopener\">Microsoft 365<\/a><\/strong>, you have up to 1TB of space to which you can save files.  Either way, sharing a file in Word, Excel, or PowerPoint via OneDrive is very easy.  Here&#8217;s the process:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"995\" height=\"342\" src=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word001.jpg\" alt=\"\" class=\"wp-image-7709\" srcset=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word001.jpg 995w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word001-300x103.jpg 300w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word001-768x264.jpg 768w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word001-600x206.jpg 600w\" sizes=\"auto, (max-width: 995px) 100vw, 995px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"has-black-color has-text-color\">Above is a Word document we want to have someone check (review) for us.  To make that happen, we first click or tap the SHARE button in the upper right-hand corner of the Window.  When we do, we will see another &#8220;Share&#8221; on the drop-down menu. (Step 1)<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word002.jpg\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" src=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word002.jpg\" alt=\"Screenshot of the Microsoft Office Share button\" class=\"wp-image-7710\" width=\"-6\" height=\"-6\"\/><\/a><figcaption class=\"wp-element-caption\">Click the image to see a larger version.<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"has-black-color has-text-color\">When we choose the drop-down Share, a window similar to this one appears:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word003.jpg\" alt=\"Screenshot of Share menu shwoing OneDrive and attach a copy options.\" class=\"wp-image-7711\" width=\"358\" height=\"736\" srcset=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word003.jpg 403w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word003-146x300.jpg 146w\" sizes=\"auto, (max-width: 358px) 100vw, 358px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"has-black-color has-text-color\">Of course, you may only see a single OneDrive account listed.  We have a business OneDrive and two personal ones thus the multiple listings.  To continue, (Step 2) we simply click on our OneDrive account.  This window then appears:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word004.jpg\" alt=\"Screenshot of the Share window when you first open it.\" class=\"wp-image-7712\" width=\"534\" height=\"557\" srcset=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word004.jpg 602w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word004-288x300.jpg 288w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word004-600x626.jpg 600w\" sizes=\"auto, (max-width: 534px) 100vw, 534px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"has-black-color has-text-color\">You should take note of the down arrow next to the pencil.  We click or tap (Step 3) the arrow:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word005.jpg\" alt=\"Screenshot of the Share window with the drop-down menu showing as to what people can do - edit, review, view only, etd.\" class=\"wp-image-7713\" width=\"568\" height=\"593\" srcset=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word005.jpg 602w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word005-288x300.jpg 288w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word005-600x626.jpg 600w\" sizes=\"auto, (max-width: 568px) 100vw, 568px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"has-black-color has-text-color\">With the drop-down, you can choose what you want the recipient to be able to do.  Do you want him or her to be able to make changes, review (comment), or just read it?  Once you&#8217;ve done that, (Step 4) just type in their email address.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word006.jpg\" alt=\"Screenshot of the Share window with an email address typed in.\" class=\"wp-image-7714\" width=\"570\" height=\"674\" srcset=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word006.jpg 602w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word006-254x300.jpg 254w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word006-600x710.jpg 600w\" sizes=\"auto, (max-width: 570px) 100vw, 570px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"has-black-color has-text-color\">Once you&#8217;ve got the address in, hit the Send button and, if successful, this window appears:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"602\" height=\"228\" src=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word007.jpg\" alt=\"Screenshot of the &quot;file sent&quot; window when when the Share A Microsoft Office File process is complete,\" class=\"wp-image-7715\" srcset=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word007.jpg 602w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word007-300x114.jpg 300w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word007-600x227.jpg 600w\" sizes=\"auto, (max-width: 602px) 100vw, 602px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"has-black-color has-text-color\">Now, you can sit back and wait to hear what the person thinks!<\/p>\n\n\n\n<h3 class=\"has-black-color has-text-color wp-block-heading\" id=\"h-share-a-microsoft-office-file-for-comment-and-review-without-onedrive\">Share A Microsoft Office File For Comment And Review Without OneDrive<\/h3>\n\n\n\n<p class=\"has-black-color has-text-color\">If you don&#8217;t have or don&#8217;t want to use a OneDrive account to share your file, you can still make it happen!  Start with Step 1 and, again, this window appears:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word003.jpg\" alt=\"Screenshot of Share menu shwoing OneDrive and attach a copy options.\" class=\"wp-image-7711\" width=\"353\" height=\"726\" srcset=\"https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word003.jpg 403w, https:\/\/www.4kcc.com\/blog\/wp-content\/uploads\/2022\/12\/share_word003-146x300.jpg 146w\" sizes=\"auto, (max-width: 353px) 100vw, 353px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"has-black-color has-text-color\"> Instead of choosing OneDrive, we can attach a copy instead.  We can either attach a PDF or we can send the actual file.  (Word, if we&#8217;re in Word, Excel if in Excel, etc.)  When we make our choice, the file is automatically attached to an email &#8211; if we are using an email client like Microsoft Outlook as our default email program.  If that&#8217;s not the case, then you should consider going back and sharing via OneDrive. <\/p>\n\n\n\n<h3 class=\"has-black-color has-text-color wp-block-heading\" id=\"h-why-share\">Why Share?<\/h3>\n\n\n\n<p class=\"has-black-color has-text-color\">There are lots of reasons we might want to share a Word, Excel, or PowerPoint file.  Perhaps our creation needs proofing or maybe we just want an opinion about what we&#8217;ve done.  Whatever the reason, Microsoft makes it very easy to share a file.  Try it!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Did you know that you can share a Microsoft Office file for comment and review? Yes, in Microsoft Word, Excel, and PowerPoint, you can share a file for others to review. Let&#8217;s have a look at how this works. Sharing Via OneDrive If you have a Microsoft account, you have access to the cloud file-sharing &hellip; <\/p>\n<p><a href=\"https:\/\/www.4kcc.com\/blog\/2022\/12\/15\/share-a-microsoft-office-file-for-comment-and-review\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Share A Microsoft Office File For Comment And Review<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[541,96,148,1095,733],"tags":[123],"class_list":["post-7706","post","type-post","status-publish","format-standard","hentry","category-excel","category-microsoft","category-office","category-powerpoint","category-word","tag-microsoft-office"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - 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